User administration

The user administration offers the possibility to invite new users and to define the Authorization level (read, edit, administrate) of the users. The user administration also provides an overview of all outstanding invitations as well as a list of all users with the respective authorization level.

Invite user

You invite a new user to easymap explorer by e-mail. You can also enter several email addresses at the same time in the corresponding input field; these should be separated by a semicolon.

Next, assign Permission (read, edit, administrate) to the user(s). You can immediately add users to a Group by selecting an existing group. This saves you having to add users later in the Group Management. Optionally, you can write a message.

The invited person(s) will receive an email with a link to the easymap explorer registration. Under Pending invitations you get an overview of who has not yet accepted the invitation. If the invitation is not accepted by the user within 14 days, a new invitation has to be sent.

Wird eine Einladung nicht innerhalb von 14 Tagen vom Benutzer angenommen, verliert diese ihre Gültigkeit. Abgelaufene Einladungen können erneut versendet werden und somit das Ablaufdatum der Einladung verlängern. Mit der Mehrfachauswahl bei der ersten Spalte und das Symbol am unteren Teil der Liste, kann eine Einladung gleichzeitig an mehreren Benutzern erneut geschickt werden. Die Ausstehende Einladungen können mit Klick auf den Mülleimer gelöscht werden.

Edit user

  • The multiple selection function allows you to select and edit several users at the same time.

  • By clicking on the information icon, you can directly see which groups the user is in.
  • By clicking on Edit user (pencil icon) you can change the permissions of the users. The next time the user logs in, the changes you have made will take effect.
  • By clicking on the X symbol, the permission is activated until the browser is closed and the session is terminated. This function is useful if editing by the authorized user is not possible. Example: A workbook has been uploaded to easymap explorer for a user group to view. However, only one user in the company is authorized to edit. If the user authorized to edit is absent, the administrator can change the rights so that editing or uploading is possible for other users.

  • You can export the table with the listed users. Click on Export all users and you will receive a CSV file that can be opened with Excel, among other things. In the table you will find the user name and the respective user ID.

  • Under Settings the administrator can assign himself the permission to edit for all uploaded workbooks.

Filter and sort users

In the upper area of the user administration you can sort columns and filter data records.

  • By clicking on a column caption, the column can be displayed in ascending or descending order. The arrows next to the name indicate which sort is currently active.

  • The input windows below the column captions give you the option of facilitating filtering by auto-completion.

  • Click on the filter icon to remove the filter.

Windows authentication

If you use Windows authentication (NTLM, Kerberos), the user administration provides you with an overview of all users with the respective authorization level. The assignment of user rights (read, edit, administer) is handled by the IT department administrator in the Active Directory. Users that have been deactivated in the Active Directory by IT are greyed out in the list. The accounts of the Active Directory and easymap explorer can be synchronized by the button "Update Windows Accounts".